Now that you’ve mastered the basics, it’s time to focus on the parts of word processing that make life easier! If that’s the case, review how to change layout and formatting settings here.įinally, we end with the ever-important step of getting a hard copy of your work. Your professor may have specific instructions for how she wants you to format the documents you write for her class. This video demonstrates quick ways to change your text’s appearance. Making your document look attractive is one of the most fun parts of using a word processor. The ever-important “Save” feature is going to be your new best friend in college.Ĭutting, copying, pasting, and deleting are all reviewed here. “Find and replace” is a tool that will be handy for revising documents, especially. Now, let’s look at getting started with a new document file. Let’s start by reviewing the program as a whole, and what it’s capable of. Apply heading styles and levels to the items you want to include in your TOC.The videos in this section use Microsoft Word 2013 as a model. If you use a different word processing program (or a different version of Word), the specific tools might appear in different places, but you’ll still be able to perform the same activities. Generate and insert your TOC into your document.Your document headings will have different levels.Word permits several levels, but for demonstration purposes we use 3 heading levels. "Cover Page" is typed on section 1 to serve as a marker for now.The title "Table of Contents" does NOT appear within the Table of Contents it only titles the page.Thus, you begin applying headings at "Table of Authorities." To assign a heading level and style > highlight your first heading (e.g., "Table of Authorities" in section 2) > Home tab > Styles subtab > click the ¶ icon > select Heading 1 style (because TOA is a Level 1 heading).Note: Word gives you default formatting BUT we want it to match our format (meaning the format designated by your professor).Highlight heading > Home tab > Styles subtab > click the ¶ icon > open Heading 1 drop down by scrolling over the ¶ symbol and clicking on the arrow > Modify > dialog box opens.Make formatting selections using dialog box options and/or by clicking Format drop down and selecting Font, Paragraph etc.Level 1 Headings are usually centered, not indented (but.check your professor's instructions).To center a heading use the Center icon or Command-E.Level 2 (& 3 etc.) headings may be indented (but.check your professor's instructions).You may have to play around with other numbers to find ones that provide the appearance you want. A second level indent: same process > use.A hanging indent at first level > Left > set at.To adjust Spacing > click Format drop down > Paragraph.ģ" > click Special > select Hanging Indent > enter.For spacing Before/After heading > enter the pt desired (e.g., 12pt for each).For spacing within a heading > select Line Spacing desired (e.g., single).To number a Heading > click Format drop down > Numbering.Next: Adopt heading style througout document: You want the computer to remember whenever you assign a level and style to a heading and to adopt these selections througout the document.Highlight heading > if Styles box is not already open, begin again at Home > Styles subtab > click ¶ icon > select Heading 1 > open Heading 1 drop down > click "Update to Match Selection".Note: If you make changes later on to a heading that's already been formatted, remember to adopt these changes throughout your document by clicking on "Update to Match Selection" after making them.Ĭontinue to apply heading styles & levels by scrolling to next heading: IF next heading is a Level 1 Heading > highlight heading > click on Heading 1 at Styles subtab > heading will be formatted automatically.IF next heading is a Level 2 (or 3 etc.) heading > same process as above except select Heading 2 (or 3 etc.).Once all the headings are marked, you can generate and insert your TOC Remember: The specific formatting you select will depend on your professor's instructions Note : Once a level has been adopted, you will only need to highlight the heading > select appropriate Heading Level at the Styles subtab > heading will be formatted automatically Go to top of your document > place cursor a couple spaces below the title "Table of Contents" (or where you wish the TOC to begin).
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